Executive Assistant to the Principal (TERM)

Date Posted: 04/07/2026
Req ID: 47598
Faculty/Division: Woodsworth College
Department: Woodsworth College
Campus: St. George (Downtown Toronto)
Position Number: 00052633
Existing Vacancy: Yes

Description:

About us:

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the world's most comprehensive and diverse academic divisions. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs. For more information, visit www.artsci.utoronto.ca.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The faculty's diversity of opportunities and perspectives reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our innovation and discovery legacy that has changed how we think about the world.

Founded in 1974, Woodsworth College has become a thriving community of over 5300 students, with approximately one-third of students being part-time. We celebrate excellence in a collegial setting and commit to promoting accessibility and equity. Our mission is to provide the best educational experience for a diverse student body, including many part-time and non-traditional students. In addition to being a locus of student life, we sponsor various academic programs.


Your opportunity:

Under the direction of the Principal, the incumbent is responsible for providing executive-level administrative support to the Principal of Woodsworth College, including but not limited to provide support in academic search process, tenure and review process, communication and outreach activities, general administrative functions, and hospitality functions.

Your responsibilities will include:

• Applying established standards when administering academic search activities
• Applying established standards when administering tenure and promotion activities
• Editing content for brochures, newsletters, websites and/or handbooks
• Drafting internal and external communications
• Keeping well-informed on leadership commitments and priorities
• Coordinating meeting schedules, agendas, materials, action and follow-up items
• Handling sensitive and/or confidential information
• Determining logistical details and activities for events and/or programming

Essential Qualifications:

• Advanced College Diploma (3 years) in Business Administration or acceptable combination of education and equivalent experience.
• Minimum three years of recent and relevant experience in providing executive level of administrative support to academic senior leaders in academic search process, tenure and review process, PTR and salary process, communication and outreach activities, general administration and hospitality functions, in a fast paced and dynamic post-secondary academic institution
• Experience in liaising with senior administrators and faculty members, as well as University administrators while working with University or academic processes, policies and procedures; and maintaining effective office systems and protocols
• Experience drafting, editing and preparing a variety of written documents with the ability to concisely summarize information
• Experience in designing and formatting documents, handouts and presentations etc.
• Experience facilitating committee meetings including: agenda and document distribution, taking minutes and recording action items in the meetings
• Experience in planning and coordinating event logistics, including coordinating event schedules, preparing itineraries, booking speakers, scheduling travel plans, making hotel arrangements, events setup, arranging catering and AV bookings
• Experience in preparing statistical reports and summaries from data collected
• Experience in maintaining and updating relevant information on digital platforms
• Experience in entering and processing expense reimbursements through Concur
• Experience using scheduling software to assist in the logistics of organizing meetings and events
• Experience administering and managing calendars; monitoring schedules and keeping leaders up to date with upcoming events and deadlines
• Strong knowledge of academic search, tenure and review process
• Ability to multi-task and deal with competing deadlines effectively and deliver results with initiative and flexibility
• Professional demeanor with a strong customer service orientation and effective interpersonal skills to effectively deal with faculty, staff and students and ability to be a team player while assisting and supporting other administrative areas within the department
• Excellent organizational, analytical and time management skills with superior ability to oversee busy schedules
• Strong verbal and written communication skills
• Ability to understand, interpret and apply procedures and guidelines; coordinate information and arrangements with minimum oversight; and ability to exercise judgement and discretion in handling confidential information
• Demonstrated ability to make decisions and resolve problems
• Advanced skills in MS Office Suite, Office 365, Google calendar/hangout, Zoom, Drupal and Adobe Acrobat Pro with the ability to learn and effectively deploy new technology tools for office tasks
• Familiarity with University academic policies & procedures

Assets (Nonessential):

• University degree in Business Administration
• Familiar with college system within the University.
• Experience working in a college or a post-secondary environment

To be successful in this role you will be:

• Accountable
• Approachable
• Communicator
• Efficient
• Meticulous
• Multi-tasker

This is a term opportunity covering a leave, starting May 2026 to Oct 2027.

This role may be eligible for an Alternative Work Arrangement in accordance with the University of Toronto’s Alternative Work Arrangements Guideline.

Closing Date: 04/16/2026, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 10 -- $72,119. with an annual step progression to a maximum of $92,226. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.