Graduate Programs Coordinator

Date Posted: 03/31/2026
Req ID: 47531
Faculty/Division: Faculty of Applied Science & Engineering
Department: Department of Electrical & Computer Engineering
Campus: St. George (Downtown Toronto)
Position Number: 00053152
Existing Vacancy: Yes

About us:

The Edward S. Rogers Sr. Department of Electrical & Computer Engineering is Canada’s top-ranked ECE department, and one of the largest. We are home to 100 active and Emeritus professors, more than 1,400 undergraduate and 800 graduate students. Many of our faculty members are world leaders in their field and have been recognized as the brightest and most promising scientists and engineers across the country.

Your opportunity:

The ECE Graduate Office serves more than 800 students across three degree programs, 100 professors, over 1500 annual applicants, and numerous other stakeholders. Reporting to the Graduate Studies Administrator, the Graduate Programs Coordinator is a key member of the Graduate Office team and provides exceptional service in support of the mission of the Graduate Office and the Department of Electrical & Computer Engineering.

The incumbent is responsible for various aspects of program administration & student advising across ECE’s three graduate programs. Areas of focus include timetable development, registration & student records, monitoring academic performance expectations, scholarship & awards administration, accreditation and policy review support, and communications support.

Your responsibilities will include:

• Coordinating course timetables
• Coordinating the preparation and distribution of program and/or course material.
• Maintaining information on digital platforms and/or printed materials
• Preparing and distributing accreditation and/or academic audit documentation
• Advising on the appropriateness, precedents and process for petitions and appeals, and suggesting alternative course of action as necessary
• Tracking and monitoring distribution of awards; Implementing plans for awards programs and related objectives
• Liaising with stakeholders to coordinate space and resource requirements
• Reviewing and assessing student records to confirm eligibility to graduate

Essential Qualifications:

• Bachelor's Degree or acceptable equivalent combination of education and experience in an academic setting.
• Minimum four years of experience in student services and program administration in a post secondary setting.
• Significant experience in program administration including registration, enrolment, student records, timetables, scholarship / awards administration, and data analysis. Preference for experience administering graduate programs.
• Significant experience using Student Information Systems including or comparable to ROSI/ACORN.
• Experience working with a diverse student population in a culturally diverse and demanding environment.
• Experience in administering admissions processes, fee deferrals, course enrolment, timetabling, grades and final oral examinations and making all student information system entries.
• Excellent verbal and written communication skills.
• Strong interpersonal skills with the ability to maintain productive working relationships with both internal and external stakeholders.
• Ability to address sensitive and/or confidential matters with tact and discretion while adhering to established policies and procedures.
• Strong organizational and time management skills with the ability to work well under pressure and meet competing priorities and deadlines.
• Demonstrated analytical and problem solving skills, sound decision-making and resourcefulness, judgement and diplomacy.
• Excellent computer skills, including significant experience with MS Office Suites (Word, Excel, PowerPoint) & SharePoint.

To be successful in this role you will be:

• Efficient
• Meticulous
• Multi-tasker
• Organized
• Problem solver

Closing Date: 04/10/2026, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 12 -- $81,312. with an annual step progression to a maximum of $103,986. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Registrarial Services

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

A job description is available upon request