Academic Advisor & TA Coordinator

Date Posted: 09/10/2025
Req ID: 45111
Faculty/Division: UofT Mississauga
Department: UTM:Dept of Psychological&Brain Sciences
Campus: University of Toronto Mississauga (UTM)
Position Number: 00058610

Description:

About us:

U of T Mississauga—the second largest campus of Canada’s top-ranked university and the only research university in Ontario’s booming Peel Region—is one of the world’s great catalysts of human potential.

Our employee community hums with the energy of 3,400 faculty, librarians and staff, who power our campus with curiosity, connection and care. We work together to spark life-changing research and innovation, make an indelible mark on the world by building equitable cities and societies, enable healthy lives, create a sustainable future and ignite entrepreneurship. Above all, we prioritize student success, and seek to give our 16,500 students the lift of a lifetime through learning and discovery. We love to open opportunities available nowhere else for our community to achieve their ambitions and make their unique contributions to Canada and the world.

This work all comes together on a spectacularly green campus, alongside the Missinihe-ziibi (Trusting Creek or Credit River), where we seek to honour truth, reciprocity and reconciliation on the traditional land of the Huron-Wendat, Seneca and the Mississaugas of the Credit First Nation. We’re thrilled to welcome those whowant to learn more about us and to be part of what we do.

Your opportunity:

The Department of Psychological & Brain Sciences is a science program, and offers research-based BSc programs that focus on various aspects of behavior in humans and animals. Our mission is realized through the dedication and excellence of our engaged faculty and staff. We foster a collegial and professional environment rooted in the values of respect, accountability, transparency, communication, and teamwork. Our administrative team works collaboratively to support the diverse needs of faculty, sessional instructors, course instructors, teaching assistants, and students.

Under the general direction of the Manager, Finance & Operations, the Academic Advisor & TA Coordinator plays a key role in supporting both student success and academic operations. This position provides academic advising to undergraduate students, helping them navigate their academic journey from enrolment through to graduation. The Advisor assists with a wide range of academic concerns, including interpreting university policies, selecting courses and programs, and meeting degree requirements.

Advising is delivered through individual in-person, virtual, and electronic interactions, as well as group sessions, workshops, webinars, and student-focused events such as Fall/Spring Campus Day, Subject POSt Fair, the Experiential Learning Fair, among other events.

In addition to advising responsibilities, the role coordinates the recruitment and appointment of teaching assistants, course instructors, sessional lecturers, and stipend instructors. This includes monitoring TA budgets, resolving financial discrepancies, preparing applicant correspondence using standardized templates, and ensuring compliance with collective agreements and institutional policies.

Your responsibilities will include:

• Advising students on academic and/or financial matters by providing options and consequences incorporating personal circumstances impacting academic success and an understanding of an individual's background
• Providing detailed information on program and/or course eligibility requirements, procedures, policies and deadlines
• Coordinating the recruitment of teaching assistants, course instructors, sessional lecturers and/or stipend instructors
• Entering salary-related activities and/or personnel-related events in databases
• Interpreting guidelines to determine the eligibility of graduate students for teaching assistantships
• Acting as the first point of contact for program-related enquiries
• Keeping well-informed on changes to policies, procedures, collective agreements, and applicable legislated requirements
• Liaising with internal contacts to resolve accounting, payroll and/or HRIS processing issues
  
  

Essential Qualifications:

• Bachelor's Degree, or acceptable combination of equivalent experience.
• Minimum five (5) years related experience advising students on program/course requirements and academic progression in a similar academic department
• Minimum two (2) years related experience in coordinating the recruitment of teaching assistants, course instructors, sessional lecturers and/or stipend instructors, and adhering to collective agreements and budget allocations
• Strong experience monitoring program accounts, such as TA budgets, and resolving financial discrepancies
• Experience in the administration of University policies and procedures, with an emphasis on undergraduate program academic guidelines, procedures and policies
• Proficient analytical, time management, organizational, problem-solving and communication skills, both verbal and written
• High level of proficiency in MS Office (Word, Excel, Outlook, Teams), Zoom & related Institutional Resources (e.g. ROSI/ACORN, Degree Explorer, CIS, SAS, TA/CI/SessionalHiring Application, Success Factors) preferred
• Experience in coordination of student recruitment events
• Demonstrated ability to interact with faculty, students, and professional colleagues in a tactful, professional and diplomatic manner
• Demonstrated ability to manage competing priorities and meet tight deadlines while maintaining a high degree of accuracy
• Demonstrated ability to work independently and as part of a team to ensure continuity of student support
• Experience with Course Information System (CIS), Student Advising Service (SAS) is an asset
  
  

To be successful in this role you will be:

• Motivated self-learner
• Multi-tasker
• Proactive
• Problem solver
• Resourceful
• Team player
  
  

Closing Date: 09/18/2025, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 13 -- $86,340. with an annual step progression to a maximum of $110,415. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial


This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto’s Alternative Work Arrangements Guideline
- Please note that the schedule for this position will be 3 days per week onsite
- Standard daytime hours 8:45 a.m. – 5:00 p.m. Occasional overtime may be required.

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.