Research Program Coordinator

Date Posted: 08/14/2025
Req ID: 44795
Faculty/Division: Faculty of Applied Science & Engineering
Department: Dept of Mechanical & Industrial Eng
Campus: St. George (Downtown Toronto)
Position Number: 00058593

Description:

About us:

The Department of Mechanical & Industrial Engineering is home to about 60 professors leading research on a very broad range of topics. On the Industrial Engineering side, research areas include Operations Research, Information Engineering, Human Factors, and Applied Machine Learning, all of which seek to improve the systems we as humans rely on to navigate our world. On the Mechanical Engineering side, research areas include Robotics, Mechanics & Design, Materials, and Thermofluids, topics that are applied to applications including manufacturing, bioengineering, and energy production and storage.

We are also home to about 2,000 very talented students: about 1,300 undergraduates are enrolled in the Industrial Engineering and in the Mechanical Engineering BASc programs. We have about 350 Master of Engineering (MEng) students, a professional program for students taking courses with us for a year or two. And we have about 350 MASc and PhD students, who work individually on research projects with a particular professor.

The Department of Mechanical & Industrial Engineering prides itself on being an excellent workplace: respectful, accepting of differences, and professional.

We value employees who are goal-oriented and self-motivated, and who are constantly looking to improve how we serve our students and faculty. We believe in teamwork, in working together for the greater good, and yet doing so in a way that respects each employee’s work-life balance. Finally, we value each employee as an individual, and look for opportunities to recognize each contribution.

Your opportunity:

Centre for Global Engineering (CGEN) is a vibrant cross-disciplinary unit enabling engineering research and teaching to advance the quality of life of vulnerable people around the world. This position will support CGEN by manage their research initiatives and collaborations. The position will support students and faculty who are passionate about global development.

As a research coordinator, you will report directly to the Director of the CGEN. The candidate will support research programs by interfacing with research partners (international NGOs and social enterprises), faculty members, and students. They will coordinate research program meetings, monitor program activities, report on program activities, and propose new initiatives.

Your responsibilities will include:

• Tracking and monitoring research activities, drafting documents for knowledge translation purposes, tracking and collecting information on project progress.
• Writing research summaries for reporting purposes, editing content for grant applications.
• Coordinating funding application processes, coordinating the preparation of submission materials.
• Writing and editing reports to support initiatives, updating and maintaining curriculum vitae.
• Promoting research initiatives to increase program visibility and reputation.
• Liaising with internal and external contacts to coordinate execution of seminars and workshops.
• Determining logistical details and activities for events and/or programming, booking rooms and arranging appropriate accommodations.
• Coordinating meeting schedules, agendas, materials, action and follow up items.
  
  

Essential Qualifications:

• Master's Degree of Science, engineering, or acceptable combination of equivalent experience.
• Minimum three years of related experience in a university or equivalent environment such as a research institute.
• Proven research writing and editing experience, including writing progress reports, correspondence, project materials, and editing research articles.
• Demonstrated research administration experience in the research funding environment.
• Experience coordinating research grants, including a demonstrated understanding of the research granting life cycle and knowledge of research ethics board processes.
• Experience researching, identifying and advising on funding opportunities.
• Experience interpreting and disseminating granting agency procedures, guidelines and policies.
• Advanced proficiency in MS Office Suite, survey tools and event planning software or equivalent systems.
• Excellent interpersonal and communication skills, both written and oral, with the demonstrated ability to explain complex processes and procedures to a wide range of audiences.
• Ability to work collaboratively in a team environment, with academic and industry leaders, committees and staff to reach project goals while also being able to work effectively independently and with direction.
• Planning and coordinating skills with demonstrated ability to set priorities, meet deadlines and facilitate others to do so.
• Flexibility in adjusting to changing circumstances; demonstrated multi-tasking skills; ability to coordinate multifaceted, concurrent projects and tasks with high accuracy and attention to detail.
• Demonstrated ability to analyze, problem solve, and exercise independent judgment, tact, and discretion based on sound principles and to take necessary action.
• Demonstrates initiative, tact, and creativity, and professionalism at all times.
• Demonstrated commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment.

Assets (Nonessential):

• Experience working with international partners and global development is desirable.

To be successful in this role you will be:

• Approachable
• Communicator
• Goal oriented
• Organized
• Self-directed
• Team player

Closing Date: 08/22/2025, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 11 -- $76,577. with an annual step progression to a maximum of $97,928. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Research Administration & Teaching

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.