Graduate and Postdoctoral Affairs Specialist

Date Posted: 07/22/2025
Req ID: 44404
Faculty/Division: UofT Mississauga
Department: UTM: Ofc of the Dean
Campus: University of Toronto Mississauga (UTM)
Position Number: 00055955

Description:

About us:
U of T Mississauga—the second largest campus of Canada’s top-ranked university and the only research university in Ontario’s booming Peel Region—is one of the world’s great catalysts of human potential.

Our employee community hums with the energy of 3,400 faculty, librarians and staff, who power our campus with curiosity, connection and care. We work together to spark life-changing research and innovation, make an indelible mark on the world by building equitable cities and societies, enable healthy lives, create a sustainable future and ignite entrepreneurship. Above all, we prioritize student success, and seek to give our 16,500 students the lift of a lifetime through learning anddiscovery. We love to open opportunities available nowhere else for our community to achieve their ambitions and make their unique contributions to Canada and the world.

This work all comes together on a spectacularly green campus, alongside the Missinihe-ziibi (Trusting Creek or Credit River), where we seek to honour truth, reciprocity and reconciliation on the traditional land of the Huron-Wendat, Seneca and the Mississaugas of the Credit First Nation. We’re thrilled to welcome those who want to learn more about us and to be part of what we do.

Your opportunity:
The Office of the Dean is a collaborative unit that works extensively with faculty and staff across the University of Toronto and, in particular, on the Mississauga campus. Staff work together closely to rapidly respond to a myriad of academic issues. Our academic programming is innovative and creative and designed to equip students for the future as we emphasize communication, innovation and sustainability throughout our curriculum. The Graduate Studies and Postdoctoral Affairs team stewards academic and community development for graduate students and postdoctoral fellows at UTM, through leading initiatives on campus, serving as a resource to academic departments, and allocating resources and funding.

The Graduate and Postdoctoral Affairs Specialist is responsible for administering funding and awards and providing administrative support for graduate and postdoctoral studentsat UTM. The Specialist supports planning and data analysis for new and existing graduate programs and works with the Graduate Studies and Postdoctoral Affairs team to support programming for the UTM graduate and postdoctoral community.

Your responsibilities will include:

• Tracking and monitoring distribution of awards.
• Implementing plans for awards programs and related objectives.
• Planning and overseeing short and long range activities that support financial administration.
• Producing complex statistical and/or financial reports.
• Advising staff on accounting practices and University financial policies and procedures.
• Interpreting and applying policies and procedures when making independent decisions.
• Coordinating tasks for projects and other strategic initiatives with stakeholders.
• Serving as a resource on specific issues to a group of specialists.

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent experience in a field such as accounting, business administration, or an acceptable equivalent combination of education and experience.
• Minimum four years of administrative and/or financial management experience, preferably in a University setting.
• Experience in budget analysis, account reconciliation and analyzing financial information.
• Experience working with the University’s Financial Information System (FIS) and Human Resources Information System (HRIS) or other related financial and payroll systems.
• Knowledge of and demonstrated experience with interpreting policies and procedures of the University of Toronto or other related educational institutions.
• Excellent analytical and numerical skills.
• Proficient using analytical software/spreadsheets/data visualization tools.
• Good organizational ability.
• Excellent written and oral communication skills.
• Strong interpersonal skills, good judgement, tact.

Assets (Nonessential):

• Familiarity with graduate finance and awards processes
• Experience administering or supporting a tri-campus graduate program or postdoctoralfellowships

To be successful in this role you will be:

• Meticulous
• Organized
• Problem solver
• Team player

This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto’s Alternative Work Arrangements Guideline

Closing Date: 08/05/2025, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 13 -- $86,340. with an annual step progression to a maximum of $110,415. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Student Services
Recruiter: Veniesha Rochester

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.