Room Booking & Event Assistant
University of Toronto
Room Booking & Event Assistant
Date Posted: 06/06/2025
Req ID: 43334
Faculty/Division: Joseph L. Rotman School of Management
Department: Rotman Commerce
Campus: St. George (Downtown Toronto)
Position Number: 00058166
Description:
About us:
The Rotman School of Management is part of the University of Toronto, a global centre of research and academic excellence at the heart of Canada’s commercial and financial capital. Rotman is a catalyst for transformative learning, insights and public engagement, bringing together diverse views and initiatives around a defining purpose: to create value for business and society. We make a fundamental promise – Here’s where it changes – to our students, our partners and the broader community. Everyone at Rotman, faculty and staff, plays a role in bringing that promise to life.
Your opportunity:
The Rotman Commerce program is offered jointly by the Rotman School of Management and the Faculty of Arts and Science. It is a highly respected program within the business, financial and academic communities. Rotman Commerce serves approximately 3,300 in-program undergraduate business students as well as over 18,000 graduates of the Bachelor of Commerce program. Rotman Commerce offers its students a rich and rigorous academic program alongside ample opportunities to develop themselves personally and professionally.
As the Room Bookings and Event Assistant, you will play a key role in supporting the coordination of non-academic room bookings and event logistics for Rotman Commerce. You will be the first point of contact for clients seeking space for meetings and events, ensuring their needs are met efficiently and professionally. Your work will contribute to the smooth execution of events and the effective use of campus facilities.
Your responsibilities will include:
- Administering non-academic room bookings through an online system
- Matching client needs with available space and referring complex requests to senior staff
- Coordinating logistical details for events, including room setup, signage, and AV equipment
- Liaising with stakeholders, vendors and facilities staff to ensure seamless event execution
- Monitoring room conditions before and after events and taking corrective action as needed; identifying and reporting facility maintenance needs
- Providing routine information and support to event organizers
- Maintaining accurate records and overseeing the room booking system
- Supporting risk management protocols and ensuring compliance with safety regulations
Essential Qualifications:
- Bachelor's Degree or acceptable combination of equivalent education and experience
- Minimum two (2) years of related experience in event coordination, facilities management, and administrative support
- Strong organizational and problem-solving skills with attention to detail
- Excellent communication and interpersonal skills
- Proficiency with Microsoft Office (Word, Excel, Outlook) and online booking systems
- Ability to manage multiple tasks and respond to issues in a fast-paced environment
- Familiarity with event logistics, including AV coordination and room setup
To be successful in this role you will be:
- Courteous
- Meticulous
- Organized
- Proactive
- Problem solver
- Team player
Notes:
This is a term to November 2026
Closing Date: 06/16/2025, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 07 -- $59,172. with an annual step progression to a maximum of $75,673. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Recruiter: Jen Salerno
Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.
Diversity Statement
The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.
As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.
Accessibility Statement
The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.
The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.
If you require any accommodations at any point during the application and hiring process, please contact uoft.careers@utoronto.ca.
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