Job Title: Administrative Coordinator

Organization: Shaping Our Appalachian Region

Project: EKY Runway Project – Management, Equity, and Governance (MEG)

Position Type: Full-Time, Non-Exempt

Location: Eastern Kentucky (Serving Bell, Floyd, Harlan, Johnson, Knott, Knox, Leslie, Letcher, Magoffin,

Martin, Perry, and Pike counties)

Reports To: HR & Compliance Manager

The Administrative Coordinator will play a key role in overseeing human resources functions, including hiring, onboarding, and professional development, while also supporting compliance and reporting requirements. This position will provide support to ensure that the administrative and operational aspects of the project run smoothly, contributing to the overall success of the project.

This role will be in office 5 days a week. Satellite offices are located throughout the 54-county service territory.

Duties and Responsibilities

1. Human Resources and Talent Management:
   • Independently review and screen job applications to assess qualifications and fit for positions.
   • Conduct initial phone interviews and determine candidates to advance in the hiring process with the hiring manager.
   • Make recommendations to hiring managers and coordinate interview logistics.
   • Develop and maintain recruitment tracking systems and improve candidate evaluation processes.
2. Onboarding and Employee Development:
   
   • Work with the HR + Compliance Manager to design and implement onboarding programs that align with organizational culture and objectives.
   • Support the organizational growth by staying abreast to professional development opportunities.
   • Assist in collecting all required documentation for new employee enrollment.
3. Compliance Reporting:
   • Support the preparation and submission of reporting (both internally and externally), ensuring accuracy, timeliness, and alignment with EDA regulations and SOAR policy.
   • Monitor compliance with HR procedures, recommend improvements, and take proactive steps to address potential risk.
4. Operational Leadership:
   • Support the HR & Compliance Manager with audit preparation and process reviews by organizing documentation and recommending system enhancements.
   • Develop, maintain, and improve administrative processes, including those related to personnel records, grant documentation, and reporting frameworks.
     
5. Cross-Functional Support:
   • Coordinate logistics and materials for internal events, workshops, and meetings.
     
   • Act as a central point of contact for administrative issues and resolve concerns with minimal supervison.
   • Mentor administrative staff as needed and help lead continuous improvement efforts in operational workflows.
   • Other administrative duties as assigned.
     

Expectations:

• Basic understanding of HR functions, including recruitment, onboarding, employee records management, and professional development.
• Knowledge or experience with federal grant compliance or the ability to learn and navigate grant-related regulations.
• Strong organizational and time management skills, with the ability to manage multiple tasks, meet deadlines, and prioritize work in a fast-paced environment.
• Previous experience in an administrative support role, with strong attention to detail and data management preferred.
• Excellent written and verbal communication skills, with the ability to interact professionally with a diverse range of stakeholders.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and experience with HRIS or database management systems is a plus.
• Ability to work both independently and collaboratively as part of a team, with a solution-oriented approach to challenges.
• Flexibility to adapt to changing project needs and priorities, with a willingness to take on new tasks as they arise.
• Commitment to confidentiality, integrity, and adherence to SOAR's core values.
• Flexibility to adapt to changing priorities, needs, and circumstances with a willingness to embrace innovation and continuous improvement.
• Regular and reliable attendance required
• Ability to function well in a high-paced and at times stressful environment
• Must be able to handle prolonged periods of sitting at a desk or standing at an event
• Must be able to lift up to 15 pounds at a time when necessary
  

Culture and Core Values:

SOAR’s mission is simple: empower every Eastern Kentuckian to economic self-sufficiency through meaningful employment.

Our team culture is anchored by putting the interest of Eastern Kentucky first in all that we do. We believe treating others the way we want to be treated is always within our control. Our core values include faith, grit, selflessness, integrity, and empathy. We do our best to exemplify these daily in our interactions with others and with external partners.

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SOAR is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.