Energy Impact Partners (EIP) is a global investment platform leading the transition to a sustainable energy future. EIP brings together bold entrepreneurs and some of the world’s most forward-looking energy and industrial companies to advance clean energy innovation. EIP has $4.4+ billion in assets under management and invests globally across venture, growth, and credit with has a team of more than 90 professionals.

EIP is seeking a detail-oriented, proactive Event & Operations Coordinator to support both event logistics and daily office operations. This hybrid role is ideal for someone who thrives on variety, enjoys working with others, and brings energy and warmth to every task.

Key Responsibilities

Pre-Event/Event Preparation & Management

• Assist in planning and executing events of all sizes, including on-site setup, coordination, and staff direction.
• Create and assemble event materials such as name badges, signage, lanyards, and printed programs.
• Prepare event kits (“buckets”) with documents and supplies to ensure smooth execution.
• Develop packing lists, manage event inventory, and oversee packing and load-out logistics.
• Coordinate food and beverage orders, ensuring timely delivery and setup.
• Hire and manage event contractors, track timesheets, and ensure workspace readiness.
• Communicate event logistics and updates to staff.

Office Management

• Manage conference and meeting room bookings to optimize space usage and avoid scheduling conflicts.
• Coordinate meeting logistics including AV setup, catering, room configuration, signage, and materials distribution.
• Liaise with vendors and internal teams to ensure seamless execution of meetings and events.
• Track and process approvals and billing for meeting-related expenses, ensuring accuracy and adherence to budget.
• Conduct daily walkthroughs to verify meeting room readiness and report or resolve any issues.
• Respond to meeting requests and updates, including last-minute changes or add-ons.
• Provide short-term front desk coverage, including during lunch breaks.
• Order and manage office supplies from vendors (e.g., Amazon, Staples, Instacart), and maintain organized supply closets.
• Submit and monitor service requests through the building’s ticketing system.
• Oversee maintenance and service of office equipment (e.g., copiers, door locks, water systems) and coordinate vendor relationships.
• Handle incoming and outgoing shipments, including Amazon returns and internal package distribution.
• Manage building-related requests, vendor certificates of insurance (COIs), and coordinate office repairs.
• Support new hire onboarding by setting up administrative tools, ordering business cards, and managing system access.

• Bachelor’s degree and 2+ years of experience in event coordination, hospitality F&B, or office administration.
• Strong logistical planning and vendor coordination skills.
• Proficiency in Microsoft Office, Google Workspace, WordPress, Canva, and office equipment.
• Highly organized and detail-oriented, with the ability to manage multiple priorities.
• Excellent communication skills and a collaborative, service-oriented mindset.
• Comfortable with physical tasks such as lifting bins, packing supplies, and restocking.

Preferred Experience

• Independent thinker with strong problem-solving skills.
• Experience working in fast-paced, small team environments.
• Proactive with leadership instincts and the ability to anticipate needs.
• Adaptable and flexible in dynamic settings.
• Strong interpersonal skills and ability to build cross-functional relationships.
• Continuous improvement mindset with attention to process efficiency.

The compensation range for this position is $80,000-$90,000, and this role is bonus eligible. Final salary compensation will be determined at time of offer and will be based off a combination of years of experience, skills, education, and applicable licenses/certifications. Employees are also eligible for an annual performance-based bonus, and non-monetary company benefits including medical insurance, PTO days, parental and sick leave benefits, and 401k retirement benefits, and more.